SCF Procedures
Accessioning Procedures for Books
1. Receipt of materials A. Shipping Materials being shipped to WRLC for storage will be boxed a...
Processing Books (Part 1) - Using the SCF Processing website and Grima
Item Call Number (Part 1 of the processing) (Trays have no labels) You will be using three dif...
Processing Books (Part 2) - Using the SCF Processing website and Grima
Internal Note 1 (Part 2 of the processing) (Trays have labels) You will be using three differe...
Processing New Books from AU via Courier
We get new books from American via courier. They will have a slip that says, “WRLC: Route to T...
Pre-Reshelving Procedures
Remove books from shelf (2 rows, ex. row 1 & 2) and place on the library cart. Put books i...
WRLC Storage Reshelving Procedures for BOOKS
WRLC Storage Reshelving Procedures for BOOKS 1. Scanning Procedures Aim scanner and press the...
WRLC Storage Reshelving Procedures for ARCHIVAL MATERIALS
1. Scanning Procedures Aim scanner and press the trigger to scan each barcode Scan t...
Alma AFN & Email Requests
AFN Requests (books, articles and boxes) AFN requests come through at 12 am & 12 pm daily and wi...
SCF 50+ pages AFN digitization requests
SCF 50+ pages AFN digitization requests 1) SCF receives an AFN article request that is over 50...
Simplified Digitization Workflow
Simplified Digitization Workflow Request comes in: Fulfillment → Resource Requests → Pick from...
Library Abbreviations (Alma Pull Slip Locations and Green Courier Slip Locations)
American (Bender Library) AU American Law/Washington College of Law (Pence Law Library) ...
Runners Online Order
https://www.runnersinc.net/clientportal User Name: tammy Password: 901Commerce...
Stamps.com
Stamps.com Username: WRLC Password: 901Commerce
Checking in return books
Courier will drop off return materials at the end of the day. Those books and boxes should have ...
Using Book Pavilion & Article Exchange for GM-ILL Article Requests
Book Pavilion -Check the destination folder and select C:\Requests-GMILL if needed -Put ILL...
Using Book Pavilion & Article Exchange for ILL Article Requests
Book Pavilion -Check the destination folder and select C:\Requests-ILL if needed -Put ILL # i...
Using Book Pavilion & Email for Himmelfarb Requests
Book Pavilion -Check the destination folder and select C:\Requests-Himmelfarb if needed -Put ...
Using Book Pavilion & Dropbox for RapidILL Requests (Georgetown)
Book Pavilion -Check the destination folder and select C:\Requests-AR if needed -In the “File...
Oxford University Press Books
* Unpack books and check against list (boxes and packaging paper can be recycled) * Scan barcode...
Create & Scan in new AU volumes in AU IZ
-Unpack the volumes; save the tissues and envelope with rubber bands in it then put them together...
WRLC Storage Journal Deduplication Procedure
WRLC Storage Journal Deduplication Procedure 1. Rationale The WRLC Shared Copy Policy mandates ...
Routing Slips
Routing slips are located at S:\SCF Route Slips When more slips are needed, you can print them t...
Exporting Items from Alma
There are two ways to export the shelf data: directly from the Alma display and from Analytics. ...
Filling a Title Level Request
Once in a while we will receive an AFN slip with no barcode or tray location on it, we can attemp...
WRLC Delivery Routes
Barcodes: In Transit, SCF Hold Shelf, SCF Floor
https://barcode.tec-it.com
Clear loan status for processed items that were never scanned in
When items from Voyager were migrated to SCF IZ in 2018 and items found eventually then added, th...
Updating volume & year info for Himmelfarb volumes in SCF IZ
You will need to have both SCF and HI IZs open at the same time and you will be entering the data...
WRLC Forklift Daily Checklist
Forms are located at WRLC COMMON - Documents\SCF Forms and Route Slips\Forklift Checklists
Check in archival materials (To be performed by the Shared Collections Supervisor only)
For returning Georgetown Special Collections archival materials, we will need to check them in so...
Clear SCF Floor from Internal Note 3 for return archival materials (To be performed by the Shared Collections Supervisor only)
After the archival materials have been reshelved, the Internal Note 3 field will need to be clear...
Issues with checking in return books (to be performed by the Shared Collections Supervisor only)
When SCF staff checks in books, sometimes they will encounter items that will show patron's name ...
New books not in SCF IZ (To be performed by the Shared Collections Supervisor only)
We have a project where we check for items that are missing a tray location from item call number...