Checking In Return Books 2025
Courier will drop off return materials at the end of the day. Those books and boxes should have the green "WRLC" slips inside the books or on the boxes/packages. If you see the slip with a different library abbreviation on it, put the item on the outgoing table for the courier to pick up.
Use the SCF Processing website to check in books. If you need to leave your desk briefly, it will be a good idea to refresh the page when you comes back before starting work to ensure everything is ready to proceed.
When an item has been checked in, it means:
- The "SCF Hold Shelf" message gets added to Internal Note 3
- The Item is in temporary location has been switched to "Yes"
- The temporary library of "" has been added
- The temporary location is updated to SCF Hold Shelf
Important note: Do NOT check in an item twice! This will create a transit status for it.
Do Step 1 to check in books. Click on "Check-In".
RESULT:
ALWAYS LOOK AT THE PATRON INFORMATION!
If you see a library abbreviation (Ex. Patron: Deliver to GW) then that means the item has been checked in without any issue.
Write down the RMST data on a slip.
If you do not see any library abbreviation or see something else not mentioned here, give it to your supervisor.
Items checked out to GW ILL, CU ILL and AU ILL will show digits like this:
- 5397151070004617, GELMAN ILL STAFF, OK
- 3250417390004617, General, Libraries, OK
- 3253554340004617, CUA ILL, OK
- 4648321900004617, AU LENDING, OK
- 6176782810004617, GT ILL, OK
There will be various issues with checking in books (screenshots listed below):
- New book
- Item not found
- Note in Internal Note 3
- Item already checked in
- No patron data
NEW BOOK
For new AU books, proceed with adding
“At WRLC waiting to be processed” to Internal Note 1.
ITEM NOT FOUND
NOTE IN INTERNAL NOTE 3
For Gallaudet DVDs with cases, get the case then clear IN 3 message in Alma.
Then check DVD in again and it should be checked in as usual.
ITEM ALREADY CHECKED IN
AND
NO PATRON DATA
The supervisor will have to go to the owning IZ to clear transit status.
Oxford University Press (OUP) books
Even though OUP books do not have a X at the end of item barcode, the check in app will "add" a X but it will not change in Alma. There is no need to give OUP books to the supervisor.
No Comments