WRLC Storage Reshelving Procedures for BOOKS

WRLC Storage Reshelving Procedures for BOOKS

S:\Storage Refiles\Alma\Books\Row x & x

File name is the date that list was created

Ex. notepad_7_12_16

-Barcode

-Internal Note 1

-Internal Note 2

-Internal Note 3

-Physical Item Id

-Lifecycle (very important!)

S:\Storage Refiles\Alma\Books\Upload

    File name is the date that items will be uploaded

Ex. upload_row_25&26_11_28_18

-Admin, Manage Sets, Add Set, Itemized, paste file name, Set content type: Physical items, select file, save

-Admin, Run a Job, in the description box, type “physical” then select “Change physical items”, next, paste the file name in the name box and select the file, next

This issue will happen once in a while: not all of the items will show up after creating a set.  You can locate the "missing" item by doing the following steps:

1. Alma > Admin > Manage Sets > Find the set you just created > Content > Export > in Excel, click on the column with item barcodes then click on "Sort & Filter (Sort A to Z)" then select "Expand the selection" to put item barcodes in order

2. Word > open the file of the rows of books you just reshelved

3. In Excel, paste barcodes into the blank column prior to the column with item barcodes that were exported from Alma.  Click on "Sort & Filter (Sort A to Z)" then select "Continue with the current the selection".  Compare both columns by going through each line until you find the mismatched barcodes.

Various reasons why item barcodes do not show up:


Revision #5
Created 29 September 2023 16:13:09 by Aaron Krebeck
Updated 6 March 2025 17:12:53 by Tammy Hennig