# Item Record Description Policies and Templates Item record descriptions for print periodicals should follow the guidelines below. Every effort should be made to adhere to these guidelines for newly cataloged items. Legacy records should be corrected only as time and resources allow. For a full list of WRLC recommendations for print periodicals, please see the following document : [Recommendations for Print Periodicals in the Washington Research Library Consortium](https://alma.wrlc.org/books/resources-metadata/page/recommendations-for-print-periodicals-in-the-washington-research-library-consortium) ### Item Field Designations
ENUM/CHRON Field Enter in Field Prefix Autogenerated Example Entry
Enumeration A Volume Volumen (es) Jahrgang/Jahrg (de) Band/bd. (de) Jaargang (nl) Anno (it) Annus (lt) Annee (fr) Tome (fr) Tomo (es) v. 23
Enumeration B Number numero (es) Heft (de) no. 2
Enumeration C iss. 459
Chronology I Year 2018 or 5778
Chronology J Month or Season Mar. or Autumn
Chronology K Day 23
[Enumeration D](https://alma.wrlc.org/books/resources-metadata/page/item-record-description-policies-and-templates#bkmrk-enumeration-d-%28speci) Supplements, Index, or Other v.3, no.5 (2020 Oct.)-v.4, no.3 (2021 Jun.)
### Language of auto generated prefix The auto generated prefixes are in English. Policy is left to each individual school on whether to always use English, or to use the language of the item being cataloged. If using the language of the item, the prefixes must be changed manually in the Description field of the Item Record. ### Month abbreviations Enter using the appropriate abbreviation. Policy is left to each individual school on whether to always use English, or to use the language of the item being cataloged. If a language is not listed here, consult the [CONSER documentation](https://www.loc.gov/aba/pcc/conser/conserhold/Mosabbr.html).
English Jan. Feb. Mar. Apr. May June July Aug. Sept. Oct. Nov. Dec.
French janv. févr. mars avril mai juin juil. août sept. oct. nov. déc.
German Jan. Feb. März Apr. Mai. Juni Juli Aug. Sept Okt. Nov. Dez.
Spanish enero feb. marzo abr. mayo jun. jul. agosto sep. oct. nov. dic.
Portuguese jan. fev. marco. abril maio junho julho agosto set. out. nov. dez.
Latin Ian. Febr. Mart. Apr. Mai Iun. Iul. Aug. Sept. Oct. Nov. Dec.
Italian genn. febbr. mar. apr. magg. giugno luglio ag. sett. ott. nov. dic.
Dutch jan. feb. maart apr. mei. juni juli aug sept. oct. nov. dec.
### Enumeration D (Special Cases) Enumeration D should be used for descriptive information that does not fit in the categories designated for Enumeration A-C and Chronology I-K. This can include new series (n.s.), parts (pt.), indexes, supplements, and others. All prefixes for Enumeration D should be written in the Enum D field; no prefixes will be added to the Enum D value in the Description field. In addition, complex descriptions for bound periodicals should be written with prefixes in Enumeration D; the information should not be written in any other Enumeration or Chronology fields. For an example, see [Template {EnumD}](https://alma.wrlc.org/books/resources-metadata/page/item-record-description-policies-and-templates#bkmrk-%7Benumd%7D) If Enum A-C and Chron I-K are used along with Enum D, the value in Enumeration D will always be added to the end of the Description field. For examples, see [Template X {EnumD}](https://alma.wrlc.org/books/resources-metadata/page/item-record-description-policies-and-templates#bkmrk-x-%7Benumd%7D) ### Templates configured in the WRLC NZ For more information about how these templates are configured in Alma, see the [Item Description Templates](https://alma.wrlc.org/books/resources-metadata/page/item-description-templates) page. --- #### v.{EnumA}: no.{EnumB}, {EnumC} ({Chronl}: {ChronJ} {ChronK}) v.x: no.x, iss.x (Year: Mo. Day) Example : v.101: no.3, iss.7 (2022: Mar. 21) ![](https://lh3.googleusercontent.com/9uLmM3oGAhnOAPOxaEyCTAFuy2Jl1KLdZ5_vpYO1gLr-9RmhZZXLqvyudfL-MZZc7vPF7rjIQhvu9vwJT4ChcefHxs6V4GnsgWERPnpv2ZyD2PfH_jgA1Kn5nYe3xj2fm3OA2Uqzkn2DSxhc-VGRe2I) ![](https://lh5.googleusercontent.com/hF_Bn4OaIEHADT_o5WQtmOKCEEpOaMPht356ehoMN_kfD_3deVstrClzudf5yNP0vhMV0a2xFyXlhe1zopTnAJRtqxkUiaC8mGSQw38zMoCcwHxCLiM_iFWINUV7YP-LxpNFbSKccQ75jlV9Xcy_HCs) --- #### v.{EnumA}: no.{EnumB}, {EnumC} ({Chronl}: {ChronJ}) v.x: no.x, iss.x (Year: Mo.) Example : v.101: no.3, iss.7 (2022: Mar.) [![temp.2-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-2-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-2-1.PNG) [![temp.2-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-2-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-2-2.PNG) --- #### v.{EnumA}: no.{EnumB}, {EnumC} ({Chronl}) v.x: no.x, iss.x (Year) Example : v.101: no.3, iss.7 (2022) [![temp.3-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-3-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-3-1.PNG) [![temp.3-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-3-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-3-2.PNG) --- #### v.{EnumA}: no.{EnumB}, {EnumC} v.x: no.x, iss.x Example : v.101: no.3, iss.7 [![temp.4-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-4-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-4-1.PNG) [![temp.4-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-4-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-4-2.PNG) --- #### v.{EnumA}: no.{EnumB} ({Chronl}: {ChronJ} {ChronK}) v.x: no.x (Year: Mo. Day) Example : v.101: no.3 (2022: Mar. 21) [![temp.5-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-5-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-5-1.PNG) [![temp.5-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-5-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-5-2.PNG) --- #### v.{EnumA}: no.{EnumB} ({Chronl}: {ChronJ}) v.x: no.x (Year: Mo./Season) Example : v.101: no.3 (2022: Mar.) [![temp.6.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-6.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-6.PNG) --- #### v.{EnumA}: no.{EnumB} ({Chronl}) v.x: no.x (Year) Example : v.101: no.3 (2022) [![temp.7.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-7.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-7.PNG) --- #### v.{EnumA}: no.{EnumB} v.x: no.x Example : v.101: no.3 [![temp.8.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-8.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-8.PNG) --- #### v.{EnumA}: {EnumC} ({Chronl}: {ChronJ} {ChronK}) v.x: iss.x (Year: Mo. Day) Example : v.101: iss.7 (2022: Mar. 21) [![temp.9-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-9-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-9-1.PNG) [![temp.9-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-9-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-9-2.PNG) --- #### v.{EnumA}: {EnumC} ({Chronl}: {ChronJ}) v.x: iss.x (Year: Mo.) Example : v.101: iss.7 (2022: Mar.) [![temp.10-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-10-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-10-1.PNG) [![temp.10-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-10-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-10-2.PNG) --- #### v.{EnumA}: {EnumC} ({Chronl}) v.x: iss.x (Year) Example : v.101: iss.7 (2022) [![temp.11-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-11-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-11-1.PNG) [![temp.11-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-11-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-11-2.PNG) --- #### v.{EnumA}: {EnumC} v.x: iss.x Example : v.101: iss.7 [![temp.12-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-12-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-12-1.PNG) [![temp.12-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-12-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-12-2.PNG) --- #### no.{EnumB}, iss.{EnumC} ({Chronl}: {ChronJ} {ChronK}) no.x, iss.x (Year: Mo. Day) Example : no.3, iss.7 (2022: Mar. 21) [![temp.13-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-13-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-13-1.PNG) [![temp.13-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-13-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-13-2.PNG) --- #### no.{EnumB}, iss.{EnumC} ({Chronl}: {ChronJ}) no.x, iss.x (Year: Mo./Seas) Example : no.3, iss.7 (2022: Mar.) [![temp.14-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-14-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-14-1.PNG) [![temp.14-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-14-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-14-2.PNG) --- #### no.{EnumB}, iss.{EnumC} ({Chronl}) no.x, iss.x (Year) Example : no.3, iss.7 (2022) [![temp.15-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-15-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-15-1.PNG) [![temp.15-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-15-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-15-2.PNG) --- #### no.{EnumB}, iss.{EnumC} no.x, iss.x Example : no.3, iss.7 [![temp.16-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-16-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-16-1.PNG) [![temp.16-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-16-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-16-2.PNG) --- #### v.{EnumA} ({Chronl}: {ChronJ} {ChronK}) v.x (Year: Mo. Day) Example : v.101 (2022: Mar. 21) [![temp.17-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-17-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-17-1.PNG) [![temp.17-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-17-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-17-2.PNG) --- #### v.{EnumA}({Chronl}: {ChronJ}) v.x (Year: Mo.) Example : v.101 (2022: Mar.) [![temp.18.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-18.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-18.PNG) --- #### v.{EnumA}({Chronl}) v.x (Year) Example : v.101 (2022) [![temp.19.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-19.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-19.PNG) --- #### v.{EnumA} v.x Example : v.101 [![temp.20.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-20.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-20.PNG) --- #### no.{EnumB} ({Chronl}: {ChronJ} {ChronK}) no.x (Year: Mo. Day) Example : no.3 (2022: Mar. 21) [![temp.21-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-21-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-21-1.PNG) [![temp.21-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-21-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-21-2.PNG) --- #### no.{EnumB} ({Chronl}: {ChronJ}) no.x (Year: Mo.) Example : no.3 (2022: Mar.) [![temp.22.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-22.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-22.PNG) --- #### no.{EnumB} ({Chronl}) no.x (Year: Mo.) Example : no.3 (2022) [![temp.23.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-23.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-23.PNG) --- #### no.{EnumB} no.x Example : no.3 [![temp.24.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-24.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-24.PNG) --- #### iss.{EnumC) ({Chronl}: {ChronJ} {ChronK}) iss.x (Year: Mo/Sea. Day) Example : iss.7 (2022: Mar. 21) [![temp.25-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-25-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-25-1.PNG) [![temp.26-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-26-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-26-2.PNG) --- iss.{EnumC} ({Chronl}: {ChronJ}) iss.x (Year: Mo/Sea) Example : iss.7 (2022: Mar.) [![temp.26-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-26-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-26-1.PNG) --- #### iss.{EnumC} ({Chronl}) iss.x (Year) Example : iss.7 (2022) [![temp.27-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-27-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-27-1.PNG) [![temp.27-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-27-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-27-2.PNG) --- #### iss.{EnumC} iss.x Example : iss.7 [![temp.28-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-28-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-28-1.PNG) [![temp.28-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-28-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-28-2.PNG) --- #### {Chronl}: {ChronJ} {ChronK} Year: Mo/Sea. Day Example : 2022: Mar. 21 [![temp.29-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-29-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-29-1.PNG) [![temp.29-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-29-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-29-2.PNG) --- #### {Chronl}: {ChronJ} Year: Mo/Sea. Example : 2022: Mar. [![temp.30.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-30.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-30.PNG) --- #### {Chronl} Year Example : 2022 [![temp.31.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-31.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-31.PNG) --- #### {EnumD} Example : v.3: no.5 (2020: Oct.) - v.4: no.3 (2021: Jun.) [![temp.32-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-32-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-32-1.PNG) [![temp.32-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-32-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-32-2.PNG) --- #### X {EnumD} Example 1 : v.2: no.4 (2018) pt.1 [![temp.33-1-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-33-1-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-33-1-1.PNG) [![temp.33-1-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-33-1-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-33-1-2.PNG) Example 2 : v.13-24 index [![temp.33-2-1.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-33-2-1.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-33-2-1.PNG) [![temp.33-2-2.PNG](https://alma.wrlc.org/uploads/images/gallery/2023-10/scaled-1680-/temp-33-2-2.PNG)](https://alma.wrlc.org/uploads/images/gallery/2023-10/temp-33-2-2.PNG) Approved by the Metadata Committee April 28, 2023